Design and Implementation of an Automated Academic Scheduling System With Conflict and Mobility Constraints

Keywords:
Academic Scheduling, University Timetabling, Constraint-Based Scheduling, Conflict Detection, Resource Allocation.

Abstract:
Efficient academic scheduling in higher education institutions representsa complex optimization problem involving multiple constraints, including resource availability, instructor assignments, and temporal conflicts. This paper presents the design and implementation of an automated academic scheduling system tailored for university environments, with a particular focus on conflict detection and instructor mobility constraints. The proposed system enables dynamic validation of scheduling inputs by identifying overlaps in teaching assignments, room occupancy conflicts, and temporal inconsistencies. Additionally, it incorporates location-aware constraints by considering the physical distance between teaching facilities, ensuring that instructors can realistically transition between assigned sessions within the available time intervals. The system provides an intuitive interface for managing schedules and supports multi-dimensional filtering and analysis based on instructors, academic blocks, semesters, and other relevant criteria. Furthermore, it offers automated generation of standardized Excel reports, aligned with existing institutional practices, facilitating seamless distribution and adoption among academic staff. The implementation demonstrates improved efficiency and reliability in timetable generation, reducing manual errors and administrative overhead. The proposed solution highlights the practical applicability of constraintaware systems in real-world academic scheduling scenarios and provides a scalable foundation for further enhancements, including integration with optimization algorithms and decision-support tools.

CITATION:

IEEE format

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P. Kresoja, A. Vidaković, J. Gavrilović, N. Savanović, J. Janaćković, “Design and Implementation of an Automated Academic Scheduling System With Conflict and Mobility Constraints,” in Sinteza 2025 - International Scientific Conference on Information Technology, Computer Science, and Data Science, Belgrade, Singidunum University, Serbia, 2026, pp. 3-9 1. doi:10.15308/Sinteza-2026-3-9 1

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Kresoja, P., Vidaković, A., Gavrilović, J., Savanović, N., Janaćković, J. (2026). Design and Implementation of an Automated Academic Scheduling System With Conflict and Mobility Constraints. Paper presented at Sinteza 2025 - International Scientific Conference on Information Technology, Computer Science, and Data Science. doi:10.15308/Sinteza-2026-3-9 1

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